Privacy Policy

Last updated: March 13, 2026

1. Introduction

Evolving AI Systems ("we", "our", "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our services.

2. Definitions

For the purposes of this Privacy Policy, the following terms have the meanings set out below:

  • Website: The website accessible at www.evolvingaisystems.com, operated by EVOLVING AI SYSTEMS S.R.L.
  • User / Client: Any natural or legal person who accesses the Website, submits an inquiry, books a consultation, or engages Evolving AI Systems for services.
  • Personal Data: Any information relating to an identified or identifiable natural person, as defined under the GDPR and applicable Romanian data protection law.
  • Data Controller: EVOLVING AI SYSTEMS S.R.L. (CUI 46234794, J35/2487/2022), the entity that determines the purposes and means of processing personal data collected through this Website.
  • Processing: Any operation performed on personal data, including collection, recording, storage, use, disclosure, or deletion.

3. Information We Collect

Personal Information

We may collect personal information that you voluntarily provide to us, including:

  • Name and contact information (email, phone number)
  • Company name and position
  • Consultation booking details
  • Payment information (processed securely through third-party payment processors)
  • Communication preferences

Automatically Collected Information

When you visit our website, we may automatically collect:

  • IP address and browser type
  • Device information
  • Pages visited and time spent on pages
  • Referring website
  • Cookies and similar tracking technologies

4. How We Use Your Information

We use the information we collect to:

  • Provide and improve our services
  • Process consultation bookings and payments
  • Communicate with you about our services
  • Send newsletters and marketing communications (with your consent)
  • Analyze website usage and improve user experience
  • Comply with legal obligations
  • Prevent fraud and ensure security

5. Information Sharing and Disclosure

We do not sell your personal information. We may share your information with:

  • Service Providers: Third-party vendors who assist us in operating our website and providing services (e.g., payment processors, analytics providers)
  • Legal Requirements: When required by law or to protect our rights
  • Business Transfers: In connection with a merger, acquisition, or sale of assets

6. Cookies and Tracking Technologies

We use cookies and similar technologies to enhance your experience. For detailed information, please see our Cookie Policy.

7. Data Security

We implement appropriate technical and organizational measures to protect your personal information. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

8. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by law.

9. Your Rights

Depending on your location, you may have certain rights regarding your personal information, including:

  • Access to your personal data
  • Correction of inaccurate data
  • Deletion of your data
  • Restriction of processing
  • Data portability
  • Objection to processing

To exercise these rights, please contact us at contact@evolvingaisystems.com.

10. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites.

11. Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children.

12. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place to protect your data.

13. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last updated" date.

14. Contact Us

If you have questions or concerns about this Privacy Policy, please contact us at:

Email: contact@evolvingaisystems.com
Phone: +40 743 917 955
Website: evolvingaisystems.com